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Reserve Fund Study Oregon

A budget planning tool that identifies the current status of a Reserve Fund and a Funding Plan to offset the anticipated expenditures for the major repairs and replacement of components, elements, or assets, for which a corporation or association is responsible.

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Our Reserve Fund Study Process

OurCastle Reserve Fund Studies comply with applicable Oregon regulations and follow industry best practices to provide accurate, reliable financial planning for your community.

  • Accurate Estimations
  • Impartial Opinion of Condition
  • Technical Expertise
  • Maintenance Advice
  • Meaningful Financial Analysis
Differences Between A Depreciation Report and a BCA
1
Submit Essential Documents
Help us get familiar with your property. We’ll request key documents like drawings, financials, maintenance records, and past reports so we can hit the ground running with real context.
2
Conduct the Site Visit
We walk the property, document current conditions, and assess key components, from roofing and cladding to mechanical systems and common areas. Our assessments are thorough and unobtrusive.
3
Meet to Review Draft
Once a draft is ready, we meet with you to review the findings and funding strategies. Your feedback helps shape the final version of the report.
4
Receive the Final Report
You receive a polished reserve fund report with clear recommendations, cost projections, and a roadmap for decision-making. Optional follow-ups or supplementary tools are always available.

What’s Included in Our Oregon Reserve Fund Study

  • 30-Year Cash Flow Projection
  • Multiple Funding Strategy Scenarios
  • Major Property Components’ Lifecycle Estimates
  • Visual Summary Tables and Charts
  • Maintenance Notes, Observations, And Stewardship Recommendations

Looking for more? Check out our Asset Management Planning service.

Why Oregon Communities Need a Reserve Fund Study

A professionally prepared reserve fund study helps your board or organization:

  • Plan for Major Repairs: Assess roofs, decks, paving, mechanical systems, and other key components before issues become emergencies.
  • Weather-Related Wear: Rain, snow, and freeze-thaw cycles accelerate deterioration, making accurate forecasting essential.
  • Avoid Special Assessments: Budgeting ahead reduces the need for unexpected fees or emergency repairs.
  • Support Property Values: A well-funded reserve signals responsible management to owners and prospective buyers.
  • Meet Best Practices and Legal Standards: Aligns with Oregon HOA regulations and helps boards demonstrate prudent stewardship.

At OurCastle, we are a trusted reserve fund study provider combining technical expertise, practical recommendations, and clarity for board members, owners, and unit owners.

Risks of No-Plan Stewardship

Without a reserve fund study, organizations risk:

  • Unanticipated repair or replacement costs
  • Insufficient reserve funds for emergency repairs
  • Poor financial health and potential special assessments
  • Reduced lifespan of major components

A Reserve Fund Study gives your organization clarity, confidence, and a roadmap for smart decision-making.

Frequently Asked Questions

Are Oregon HOAs required to have a reserve fund study?

Oregon HOAs and condos aren’t required to update a study annually, but it’s a best practice. A Reserve Fund Study helps boards plan for major repairs, maintain financial stability, and protect property values.

Factors include:

  • Weather: Rain, snow, and freeze-thaw cycles affect roofs, decks, and paving.

  • Building age & materials: Older or moisture-sensitive structures need closer monitoring.

  • Local costs: Labor and materials vary between urban and rural areas.

  • State regulations: Compliance with ORS 94.550–94.783 ensures legal and financial alignment.

Yes. By planning ahead for repairs, boards can budget properly and reduce the need for unexpected special assessments.

A full study is recommended every 3–5 years, with minor updates annually or sooner if major repairs or cost changes arise.

Qualified reserve specialists or engineers with Oregon experience. They provide accurate condition assessments, financial analysis, and maintenance guidance.

We recommend renewing every 4 years to keep your planning current. Costs shift, buildings age unpredictably, and your priorities evolve.
Depreciation Report / Reserve Fund Study follow a standardized funding model and don’t always reflect your exact phasing or priorities. For more flexibility and customization, check out our Asset Management Planning service.
No, but digital drawings significantly improve the accuracy of quantity and layout assumptions. If your documents are missing or outdated, we offer drawings procurement and digitization services – useful not just for reports, but for engineers and contractors down the road. Organizations that have digital drawings often avoid extra costs.
Often yes — many funders accept Depreciation Reports or Reserve Fund Studies as part of capital funding requests. If you need more tailored funding models or risk framing, we recommend an Asset Management Plan.
Every report includes a review meeting, where we walk through our approach and welcome your feedback. If we can find a defensible rationale, using impartial sources, we are happy to reference it in the report. We’re here to build a tool that works for you – not just deliver a document.

Yes. As your reserve fund provider, we offer follow-up consultations and updates to keep your reserve fund plan current as future costs and property conditions evolve.

Useful Links

Community Associations Institute (CAI) Condominium Safety initiative

International Capital Budgeting Institute – Reserve Study Professional Standards

Oregon Revised Statutes (ORS 94.595 and 100.175)

Now you have a plan.

A Reserve Fund Study that fits your organizational goals and circumstances allows you to:

  • Develop a financial strategy
  • Make informed budgeting decisions
  • Minimize the chance of surprises

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Our reputation is built on delivering tools that drive results. Informative meetings, detailed conversations, and collaborative planning are key to our method.

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